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Project Family Overview – Benefits to Users – 3

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Program/Project Portfolio Reporting/Analysis

Problems / Benefits

Process

Interpretative Examples

  • The effect of people on programs within a portfolio is difficult to assess particularly when stakeholders are spread across multiple programs in a portfolio

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  • Determine which programs may require assistance

  • Determine which programs are hitting stakeholders the hardest

  • Improvements in delivering the portfolio of programs as a whole

 

  • Enabling PMO Governance Committees to validate project/program progress continuously and in real-time

  • Highlighting divergent Project Success Probability (PSP) and Meeting Quality Score (MQS) assessments between constituent groups
  • Revealing the effects of shared resources and shared stakeholders across multiple projects
  • The Waterfall Portfolio Report (above) tracks each project constituent group’s performance assessments across multiple Programs and Portfolios

    • Constituent groups for Agile Projects are:
      Backlog, Retrospective and Demonstration meetings

    • Constituent groups for Waterfall Projects are:
      Steering Committee, Project Team, Stakeholders, and Working Groups
  • At each project constituent group meeting, members assess:

    • Meeting Quality Score (MQS)
      (combination of meeting satisfaction level and overall Meeting Promoter Score (MPS) for that meeting)

    • Project Success Probability (PSP)
      (their estimate of the project’s ultimate success)
  • In the Waterfall Portfolio Report (above):

    • The dark blue colored cells (for PSP) illustrate that both the Project Team (40%) and Stakeholders (25%) feel that Project B is unlikely to succeed

    • Note that the Project Team's MQS (35%) is quite low

    • During this same period, Steering Committee members believe strongly (80%) that Project B will succeed

    • This indicates that there is a high probability that an over optimistic Project Manager may be withholding certain information from the Steering Committee